Job Description

Supervise manpower allocation and daily administrative activities to ensure smooth warehouse operations.
Manage vendors, contracts, and SLAs for security, housekeeping, maintenance, and facility services.
Plan and execute procurement activities with a focus on cost optimization, transparency, and timely delivery.
Oversee complete facility management including preventive maintenance, statutory compliance, safety protocols, and emergency preparedness.
Monitor warehouse safety and security systems in coordination with the security team.
Support new warehouse projects including setup, vendor onboarding, infrastructure readiness, and compliance.
Maintain accurate records related to facilities, vendors, procurement, assets, and manpower deployment.
Prepare MIS reports and dashboards using MS Excel and ensure professional business email communication.
Ensure adherence to statutory requirements and organizational policies.
Resolve administrative issues to ensure uninterrupted warehouse operations.
Scope of Responsibilities
Safety and PPE compliance
Manpower deployment, attendance, and discipline
Housekeeping and hygiene management
Security operations and access control
Genset, utilities, and infrastructure management
Vendor performance monitoring and audits
Procurement and PO generation
Billing verification and cost control
Asset management, AMC tracking, and maintenance
Cosec employee ID generation and deactivation
Infrastructure maintenance (electrical, plumbing, pest control, fire drills)
Any other administrative responsibilities as assigned

Qualifications

Required skills & Qualifications:

Graduate in Administration, Business Management, Logistics, or a related field.
Strong exposure to vendor management, procurement, and facility compliance in warehouse operations.
Knowledge of warehouse safety norms and statutory requirements is mandatory.

Skills

Proficiency in MS Excel (formulas, pivot tables, MIS reporting) and professional email writing.
Strong organizational, multitasking, and problem-solving skills.
Proven vendor negotiation and procurement management skills.
Sound knowledge of warehouse facility management, safety standards, and compliance requirements.
High integrity, attention to detail, and confidentiality.
Effective interpersonal and team management skills.

Additional information

Key Performance Indicators (KPIs):

Only candidates with prior experience in warehouse facility management should apply. Applications without relevant warehouse facility experience will not be considered.